How to write professional emails?
Email is not a new thing for people in the modern age. But many people don’t use it to the fullest as they don’t know professional email writing in my point of view. Some people lose their jobs, some lose their leads, some lose their opportunities, and some lose their hope because of the unprofessional emails they write. Therefore, I thought it would be better if you could provide some tips on how to write professional emails. I can’t promise that I’ll let you know how to write professional emails with 100% accuracy. But I am very sure that these tips will help you improve your skills and ultimately you will benefit from it. The following are the tips I have followed to write my professional emails.
ONE: You MUST, MUST, MUST create an email signature. The email signature is something that is placed after the body of the email, indicating your identity. It’s so much better than just typing your name. you can create your email signature this way.
Thanks (You can also use “Thanks and Regards” or just “Regards” or “Regards”)
John Cena{Your first and last name}
Engineer {Your position in the company you work for or your own business}
Office: 123 456 789 Mobile: 654 321 987{Your contact details (Phone numbers)}
“http://www.yourcompany.com” {Your company or your company’s web address, if any}
Be sure to put your country code for phone numbers if you are sending the email to a foreigner.
TWO: Use a language style that is simple but professional. This is very important if you are sending the email to a foreign person or a group of people whose native language is not English (a person like me).
THREE: Approach in a courteous and professional manner. Eg You can address the person as “Dear Sir” or, if you know that person, “Dear {Person’s Name}” or otherwise you can use “Hello” with the name or Sir as well.
OVEN: Be sure to position the subject line so that it summarizes the content of the email. The recipient of your email may be a very busy person. Normally, those kind of people ignore some emails by looking at the subject line. You need to make sure this doesn’t happen to your email. Imagine what will happen if you send a critical email to your boss without a proper subject line and he ignores you.
These are the main things to consider when writing a professional email. You don’t need to keep these tips in mind if you’re writing personal emails. So the consequences could be vice versa. I hope you understood my point. Hopefully you can write better professional emails after reading this.
