Do you love cool tools?
We also! And as virtual assistants, we always have the best tools to make working with our clients easier. We’ve listed online screen sharing and fax tools below for you to check out or simply ask your VA which service would work best for you.
As you may know, a Virtual Assistant, also known as a VA, is an independent contractor who provides business support to clients from their home office. Clients include businesses, entrepreneurs, start-ups, executives, and individuals. Professional virtual assistants set up their own business based on their years of ‘corporate’ experience, education and extensive business knowledge.
fax service
Faxing is still a safe and fast way to send documents to your VA. If you don’t have an external fax machine, here are some of the most popular and respected online fax services on the market.
Ring Central Fax has a toll free or local number, a dedicated fax number, receive faxes on your PC, by email or with our mobile app, send faxes by email and from your PC from any application.
MyFax allows you to send and receive faxes through your email, the web, or a smartphone. It also comes with a local or toll-free fax number, requires no software download, stores sent and received faxes online for a year, and can personalize your faxes with your logo. MyFax provides the ability to send faxes from up to 5 different email addresses.
eXtremeFax is an online fax service using technology developed by RingCentral, Inc. You can choose a toll free or local number to send and receive faxes from around the world. eXtremeFax also allows you to send and receive faxes via email, either from your PC or your phone, receive notifications via SMS, email and on your PC whenever you receive an incoming fax.
Nextiva Fax highlights include sending and receiving faxes by email, directly from Microsoft Apps, and by mobile phone. Nextiva also allows you to keep your fax machine for convenient paper faxing. In many cases, you can keep your current fax number.
eFax is an Internet fax solution that offers the largest selection of local and toll-free fax numbers in over 3,500 cities and 48 countries around the world. It features lifetime storage, local and toll-free numbers, enhanced security, to send or receive faxes as email attachments, and faxes from up to five email addresses.
TrustFax monthly plan includes a toll-free or local US fax number, ability to send/receive 250 pages per month, free account setup, faxing to your email, digitized signature tool, secure file storage online fax and international faxing.
Share screen
Below is a list of popular tools used for screen sharing.
Skype allows you to share your screen with anyone on Skype for free. Group screen sharing is also available, but is currently only available for Skype for Mac.
FreeScreenSharing is a free online meeting service designed for screen sharing, web conferences, product demos, webinars, and more. FreeScreenSharing offers unlimited free meetings with up to 96 participants, audio conferencing, and your own lobby.
Join.me is a simple screen sharing tool perfect for impromptu meetings. This free tool gives you the ability to share your screen with up to 250 views. You can also share control, chat and send files. For additional features, you can upgrade to Join.me Pro.
Vyew (pronounced “view”) is a free and easy online collaboration and web conferencing service with unlimited use with up to 10 people. It is an advertising service. Vieww allows you to meet and share content in real time or at any time. You can also upload images, files, documents and videos in a room. Users can access and contribute at any time. It is compatible with PC, Mac and Linux users.
QuickScreenShare is the free and easy way to share screens with anyone without registration. There is absolutely nothing to install. It is compatible with Windows, Mac and Linux. Allows you to remotely control your mouse and keyboard.
CrossLoop is a free and easy-to-use desktop sharing software application with unlimited sessions. It is also available in 21 languages. CrossLoop is simple, secure and fast.
How having your own will saves you money
We have already established that VAs are business owners and not employees. They are responsible for their own operating expenses and taxes, and must also carry professional liability insurance. You don’t pay any employee-related taxes, equipment-related expenses, benefits or insurance, and VA work from a fully equipped home office. Although many virtual assistants work on a retainer basis; others offer services on a project or as needed. This allows you to pay only for the time used for that specific project or task. Others seek to develop long-term working relationships with their clients and bill at an hourly rate.
Working with a VA saves time
Another great benefit of working with a VA is saving time by delegating tasks that you have no experience or enjoy. Saving time with a VA allows you to spend time on other priorities, like running your business, networking, and your family. As we say in the industry, take back the time to work ON your business, not on it!
find a VA
There are tons of places to look for a VA like Elance, where you submit an RFP and the VAs will respond.
Don’t want to take the time to send out an RFP and review tons of VAs you know nothing about? To find the right VA for you, there is a site called TheRightVA-dot-com that matches businesses/entrepreneurs with a professional and experienced VA who has already been consulted.
Don’t put off seeking help, you can’t do it all!
