Top 7 Benefits of Using an Online Fax Provider

Given today’s ever-changing communication platforms, operating any type of business can be a harrowing experience. Even seasoned business owners need to stay current and take full advantage of new communication methods.

Online faxing uses an online account and the Internet to send and receive your faxes via email, usually in an email attachment. Faxes can also be sent to ordinary fax machines.

Of course, online fax services have been around for a while, but they have significant benefits or advantages over the old traditional fax machine. These advantages cannot be ignored if you want to remain competitive in today’s business climate.

So here are seven main benefits of using an online fax service or provider. Each benefit is analyzed in detail, paying special attention to the positive effects it can have on your business.


Security isn’t exactly the first thing that comes to mind when talking about the Internet, but modern online fax services are extremely secure. With SSL encryption and highly protected online storage, your faxes are private and secure.

Keep in mind that your online fax account is just like any other account on the web, you need to take simple precautions to keep it secure. Change your passwords regularly, and to be on the safe side, delete extremely sensitive company faxes that you don’t want falling into the wrong hands.

2. Reliable

The major fax providers are very reliable and trustworthy. They have years of experience providing businesses with all types of fax. Whether you’re sending a single fax or a mass fax to thousands of clients, these providers can get the job done.

Unlike traditional faxing, you can check online to see if your faxes have been received. You can also keep sending a fax until it has been delivered.

3. Multi or multiplatform

Your faxes can be sent and received from many modern platforms, including web apps, Fax APIs, iOS app, Email to Fax, Google Docs… the list goes on. All of this is important because your customers can receive faxes through countless platforms, ensuring that their messages get through.

4. Easy to use

Online faxing is very easy to use. Most services provide you with a web interface/account that you can access anywhere in the world where you have internet service. All providers provide you with tutorials and walkthroughs to ensure your faxing runs as smoothly as possible. You can also Transfer your current fax number to your new account with no loss of business.

Also, you can sign documents with ease. In most cases, simply upload a document to edit or sign before sending your fax, usually in PDF, TIF, DOC or JPG format.

5. Scalability

Perhaps one of the biggest benefits for businesses, large or small, is the scalability of online faxing. Most, if not all, providers have different faxing plans to suit your business needs. In other words, you can expand your faxing requirements as your business grows.

Most online fax providers are business ready and you can easily adjust your account for maximum usage. This can save you time and money, especially if you have to scale up or down to meet your current business activities.

6. Flexible prices

All major fax providers have flexible pricing. This can be important if you are just starting a business and funds are tight. Most will have a free plan or trial so you can check the quality of their services before you buy. Most have three or four different fax plans, which you can upgrade as your needs and budget allow.

Remember, online faxing is paperless, so you won’t have to pay for ongoing paper and ink costs. You don’t have to buy a fax machine which can also save you money.

7. Mobility

Perhaps one of the best benefits of using online faxing is mobility. Obviously, since this is a web-based system, you can send and receive faxes from anywhere in the world. This makes any business mobile and flexible. Your business is not tied to any particular location or specific business hours. This simply means that you can be open for business 24/7.

In short, online faxing is secure, reliable, cross-platform, scalable, cost-effective, easy to use, and mobile. All these factors can be beneficial for any business or company. These benefits should also be considered when determining how effective or competitive you want your business to be in the future. Choose wisely.

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